Protea Event Planners

Service levels: Full-service planning

Team size: 1 – 5

About Protea Event Planners

Protea Event Planners

Lead Planner / Owner

Wedding planning and event management, based in Frederick Maryland (locations also include DMV and NY). Protea Event Planners are committed to creating a personalized experience that captures your unique style and story. From selecting the ideal venue to managing every detail, we take care of everything so you can savor every moment. Your perfect day is just a click away! Have a browse through our site to see how we can turn your wedding dreams into reality.

Protea Event Planners offer a fun, personalized touch that goes far beyond standard event coordination. We deliver a bespoke planning experience that reflects your individual style and preferences. We stay ahead of trends, infusing fresh, innovative ideas to make your wedding stylish and distinctive. By choosing us, you gain a dedicated partner committed to excellence and exceptional service. We guarantee a flawlessly executed celebration that mirrors your unique vision and personality, transforming your special day into an extraordinary and unforgettable experience.

In three words: Efficient, Honest, Organized

Services by planning level

Service included in starting price

Service available for an extra cost

	Full-service planning	Partial planning	Day-of coordination / wedding management
Description	This package is perfect for couples who want a stunning event but lack the time to plan it themselves. We will oversee every aspect of your wedding, from selecting the venue to the final sparkler send-off, managing all logistics and details to ensure a seamless experience. and create a detailed timeline for your event day. With us handling every detail in an organized and efficient manner, you can relax and enjoy the process.	A partial wedding planner service provides a stress-free wedding day experience without the need for a full-service wedding planner. From the moment your contract is signed, we're here to assist you. This package includes multiple meetings before your event and attendance at the final venue walk-through with your venue and caterer.	Ideal for clients who have already planned their event and are now ready to relax and enjoy the celebration, this service is designed to manage all the logistics for you. We start by creating a detailed timeline and ensuring that all vendors and family members adhere to it. Our goal is to address any challenges that come up and handle any troubleshooting. You’ve put in all the hard work leading up to this special day.
Planning begins	12 Months out	12 Months out	3 Months out
Vendor Management
Contract Review
Rentals & Linens
Invites & Stationery
Wedding Favors & Accessories
Transportation Coordination
Venue Visits
Final Venue Walkthrough
Timeline Creation & Management
Onsite Event Management
Event Styling & Design
Budget Planning
Venue Recommendations
Vendor Selection
RSVP Tracking
Wedding Website
Accommodation Coordination
Pricing	Starts at $6,000	Starts at $3,800	Starts at $2,000

Reviews

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5.0 out of 5

20 reviews

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An Incredible Experience Worth Every Pennie
•Verified review
•Richard B.•Oct 17
Unlike some other reviews I’ve written, this is a very easy one to write because of how great our experience was with Caroline and her assistant. Now that we’re on the other side of our wedding I can say hands down hiring Caroline was one of if not the best decision we made during the process. We both can not recommend her more. One of the best aspects of working with her is that she will streamline and simplify the process, she’s also a great consultant resource for the do’s and don’ts of wedding planning. Despite having many balls up in the air she is an excellent communicator. She responds back in a timely manner even when she is busy working with other clients. Moreover, her assistance the day of the wedding was critical to its success. We actually finished our wedding 30ish minutes ahead of schedule which gave us more time for the reception. If that doesn’t say good project management skills I don’t what does. That feat was made more impressive because we had a Hindu ceremony and Christian one, making it a very long day. Again big thank you to Caroline and her assistant. I will forever be singing your praises and recommending you to anyone getting married.
Caroline is the best!!!
•Verified review
•Evann C.•Sep 24, 2025
Caroline was an absolute dream to work with. We hired her as our day of coordinator to eliminate stress on ourselves and family on the big day. She was super involved during the entire process, not just the big day, and helped with vendor searches and selections, decor ideas, ceremony and reception layouts, and more! We were from out of town and she helped us feel comfortable and confident that the wedding would be beautiful, even if we couldn’t meet up in person many times leading up to it. We toured the venue with her once before the big day and it truly made my husband and I both feel so relaxed because Caroline SAW our vision and helped us brainstorm fun ideas that we had never considered before. She truly read our minds during every meeting, and would often finish my sentence because she knew exactly what I was looking for. It ended up raining on our wedding day and our entire outdoor reception had to be moved inside at the last minute. Not only did Caroline not stress me out with the change of plans, she took charge and executed the most beautiful, romantic reception we could have dreamed of. My husband and I obviously didn’t know what to expect, but the reception reveal genuinely brought us both to tears. It was perfect. My entire family can vouch for Caroline’s positive attitude and relentless work ethic (we never saw her sit down once!! she was always on the go making sure things were perfect). Caroline also vouched for us when our venue was giving us trouble, making sure that our vision was fully executed. We really appreciated her fierce but friendly attitude that always had our family’s best interests at heart. We can not recommend her enough!! My sister and friends said they plan on hiring her for their big days, and they aren’t even engaged yet, Lol!! 11/10 for Caroline and Protea Event Planners, she is who you want to work with on your big day!
Above and Beyond,Our Wedding Day Angel!
•Verified review
•Rubana•Sep 16, 2025
We cannot put into words how thankful we are for our day-of-wedding coordinator, Caroline. From the moment she started, she took complete command of the day with grace, professionalism, and a calming presence that allowed us to actually enjoy our wedding reception without stress. She went above and beyond in every possible way – from handling last-minute delays with vendors, to keeping the entire timeline on track and flexible as things changed, to managing every tiny detail we hadn’t even thought of such as keeping me the bride hydrated lol. She was even kind enough to carry decor in her own car to drop it off at my house as our own cars were full. What impressed us most was her ability to anticipate needs before we even realized them. She was two steps ahead at every turn, always checking in with kindness but never intruding. Her professionalism was matched only by her genuine warmth – we felt like we had a friend by our side who truly cared about making our day perfect. Our parents couldn’t stop raving about how hardworking Caroline was! If you’re on the fence about hiring a day-of coordinator, do it – and if you can book Caroline, consider yourself incredibly lucky. We’re endlessly grateful. Our parents couldn’t stop raving about how hardworking Caroline was! If you’re on the fence about hiring a day-of coordinator, do it – and if you can book Caroline, consider yourself incredibly lucky. We’re endlessly grateful.
Caroline, the kind of planner you hope to find.
•Verified review
•Nicholas & C.•Jul 30, 2025
If you are planning your wedding or event, stop searching for a planner and hire Caroline Calleja at Protea Event Planners. You will be glad you did. I would even suggest that it be the first step in your entire process. If I did this all over again, she would be the first person I contact or research among all vendors and venues. Reach out to her now. The process of wedding planning, or day of coordination can be daunting when you’re first starting out so save yourself the struggle and utilize her expertise to accomplish your dream event. Caroline is the kind of person you hope to find when hiring a wedding or event planner. Her warm approach and thorough communication put us at an immediate sense of relief, especially when dealing with a sea of vendors who are often very transactional about your planning. Caroline was the opposite. She showed complete ownership during her role and helped guide us in ways that exceeded her initial proposal of services. This was her going beyond our expectation on her own to provide expert advice and coordination throughout our planning process. Regardless of the issue or question we had, Caroline was prompt to work through and provide a solution that emphasized her skilled approach to complex problem solving and time sensitive action. We had issues with our venue in the final days before our event which would have made any other planner feel scrambled and lost and yet Caroline fell right into her comfort zone as she coordinated and communicated across multiple vendors to execute a flawless result. Our day of coordination had yet to occur and we were already confident in her abilities. On the day of our ceremony, Caroline was able to communicate in person and electronically to all vendors participating with rapid accuracy. The event, with over 100 guests and 15 individuals from various vendors had seamless transitions. Among this is the coordination of catering, photo, video, floral, venue, bar service, and transportation which Caroline handled like a “Pro”. We were thoroughly impressed and left thankful that we were able to work with her. She was a major asset to our wedding day and will be for yours too. Caroline Calleja at Protea Event Planners is your solution to your wedding or event planning from your first day to your last. If she is involved, you will be thankful.