Gathered & Grounded Events

Service levels: Full-service planning

About Gathered & Grounded Events

Gathered & Grounded Events

Wedding & Event Planner

At Gathered & Grounded Events, we specialize in sustainable, intentional wedding planning that celebrates love thoughtfully and inclusively. We craft meaningful experiences that reflect each couple’s unique story, all while prioritizing eco-conscious practices in a resource-heavy industry. Our mission is to change the world one event at a time, creating celebrations that are both memorable and mindful of their impact.

Sustainability is a big part of who I am and how I live, and it naturally guides the way I plan events. As a compassionate vegan and someone who cares about our planet, I’m committed to creating weddings that are deeply meaningful, while honoring the earth.

In three words: Calm, Collaborative, Creative

Services by planning level

Service included in starting price
Service available for an extra cost
Full-service planningPartial planningElopement / microweddingDay-of coordination / wedding management
Description

For those who want expert guidance to tie up the final details. Package begins at 3 months out and includes 1 site visit at your venue, unlimited communication with vendors, weekly check ins, assistance with seating chart and layout, plus everything included in the month of coordination package.

Small Event Planning Perfect for micro weddings and elopements—this package is designed for those smaller gatherings that still deserve big attention to detail. It includes two planning meetings, venue search and vendor recommendations to help bring your vision to life with ease and intention. Includes Day of Coordination (support) as well, plus a rehearsal if desired.

MONTH OF COORDINATION For the couple who’s done the planning but wants to be fully present on the big day. This package includes timeline creation and vendor confirmations starting four weeks out, a 1 hour rehearsal, and up to 8 hours of on-site support during your event to make sure everything runs smoothly.

Planning begins12 Months out3 Months out9 Months out
Onsite Event Management
Vendor Management
Timeline Creation & Management
Budget Planning
Venue Recommendations
Vendor Selection
Venue Visits
Final Venue Walkthrough
Event Styling & Design
Contract Review
RSVP Tracking
Wedding Website
Transportation Coordination
PricingStarts at $2,000Starts at $1,200Starts at $800Starts at $1,000

Reviews

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5.0 out of 5

2 reviews

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  • High recommend!

    •Verified review
    •Cat•Sep 26, 2025

    I had such a great experience working with Caitlin for my birthday party! They really took my vision and brought it to life with incredible attention to detail. Her clear, consistent communication made the entire process seamless and stress-free. They saved me so much time and energy, and I could truly just enjoy my celebration. Highly recommend to anyone looking for a planner who listens, delivers, and makes the day special!

  • Above and Beyond!

    •Verified review
    •Nefertiti•Sep 25, 2025

    Caitlin is an amazing wedding coordinator! She's incredibly organized, attentive, and genuinely excited to help bring the vision to life. Caitlin handled every detail with such professionalism and grace. From vendor coordination and timeline management to last-minute changes and unexpected hiccups. She ensures everything flows seamlessly. What really stands out about Caitlin is her calming presence and ability to stay one step ahead throughout the entire planning process and on the big day itself. If you're looking for someone who is professional, passionate, and truly cares about making your day unforgettable, look no further! Nefertiti

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