Question 1

Do you have a site fee for wedding receptions at your venue?

Accepted Answer

Yes, our wedding reception and ceremony fee are priced together.

Question 2

What is the starting site fee for wedding receptions during peak season?

Accepted Answer

4,500

Question 3

What is the starting site fee for wedding receptions during off-peak season?

Accepted Answer

3,500

Question 4

Do you have a site fee for wedding ceremonies at your venue?

Accepted Answer

Yes, our wedding reception and ceremony fee are priced together.

Question 5

Do you hold more than one event a day at the winery?

Accepted Answer

Your special day is yours and yours alone! We are open for customers during our regular business hours, but the event space will not be booked more than once per day to allow you full access for setting up and getting ready.

Question 6

What’s your cancellation policy?

Accepted Answer

A. In the event that the Client cancels the event more than one year prior to the event, the Client shall forfeit to Hardware Hills one-half of the received deposit. B. In the event that the Client cancels the event between 6 months and 1 year prior to the event, the Client shall forfeit to Hardware Hills the entire deposit. C. In the event that the Client cancels the event between 3 and 6 months of the event, the Client shall forfeit to Hardware Hills fifty percent (50%) of the rental amount. D. In the event the Client cancels in less than 3 months prior to the event, the Client shall forfeit to Hardware Hills the entire rental amount.

Question 7

How do we get to your venue from the nearest airport?

Accepted Answer

We are approximately 50 minutes from the Charlottesville airport, and about 1 hour 20 minutes from the Richmond airport. Three major airports in the Washington DC are are within 3 hours.

Question 8

Do we need to get insurance?

Accepted Answer

Yes, a Special Event Liability Insurance is required of all Clients and is due no later than thirty (30) days prior to your event.

Question 9

What’s included in your starting rental fee?

Accepted Answer

The venue at Hardware Hills includes a full prep-kitchen for caterers, three restrooms, a wedding suite for getting ready with a full bathroom, make-up counter, and full-length mirrors, as well as second suite for changing and storing belongings. Hardware Hills will provide: • 150 wooden cross-back chairs for the ceremony/reception • 20 96-inch rectangular tables (seats 10-12) • 2 72-inch rectangular folding tables for gifts, cake, etc. If you have alternate preferences for furniture, you may secure rentals of such items with the approval of the Hardware Hills planning team. Linens, dinnerware, glassware, and utensils are not provided.

Question 10

How many hours are included in our booking?

Accepted Answer

You may access the facility at 10 a.m. All guests, hosts, and vendors must be off the premisis by 11 p.m.

Question 11

Can we bring our own alcohol?

Accepted Answer

We require that all wine consumed be purchased from Hardware Hills. Outside alcohol may be brought in by aquiring a one day banquest license from the Virginia ABC (about $40). All alcohol must be served by a licensed bartender. Per ABC law, we cannot allow a self-serve bar.

Question 12

What is your peak season?

Accepted Answer

April, May, June, July, August, September, October, and November

Question 13

What is your off-peak season?

Accepted Answer

January, February, March, and December

Question 14

Do you have on-site parking?

Accepted Answer

Yes, we have 60 parking spaces nearest the tasting room. Overflow parking would be available along the roadside fenceline.

Question 15

Do you have accessible facilities?

Accepted Answer

Yes, all our facility is wheelchair accessible. We also have a ramp at the back entrance.

Question 16

What is the capacity of the venue?

Accepted Answer

The indoor event space is specked at 42x44 feet. This will accommodate up to 150 people seated. The outdoor pavilion/patio space is 48x48 feet to accommodate up to 160 people seated. Half of the outdoor pavilion space is covered with a roof.

Question 17

Who is responsible for set-up and clean up?

Accepted Answer

If a floor plan is received from your wedding coordinator, all furnishing will be provided accordingly by our team. The venue must be returned to its original state upon your departure. All trash removal and personal belongings are the responsibility of the renter. Clean up is usually handled by the caterer.

Question 18

What if it rains?

Accepted Answer

Our indoor venue will provide protection from outside weather conditions. The porch and half of the patio pavilion will be under roof. Additionally, our tasting room space can be made available for guests during event transitions during inclement weather.

Question 19

What is the payment schedule?

Accepted Answer

To reserve services on the date requested, Hardware Hills requires this contract by signed by the Client and an initial deposit payment of $1,000. A second payment of fifty percent (50%) of the balance is due six months prior to the event date. Payment of the remaining balance of the rental fee is due 30 days in advance of the event date. Payment can be made by cash, check, or credit card. Please note that a 3% fee will be assessed for any credit card payments.

Question 20

Do you require a caterer?

Accepted Answer

Hardware Hills requires a professional, licensed caterer for any event. The caterer will be responsible for providing service and cleanup of the event venue. Homemade/potluck style food is not allowed. Hardware Hills is happy to provide a list of suggested caterers whom are proven to be reliable, insured, professional, and delicious!

Question 21

Are children allowed?

Accepted Answer

Children can be a very special part of a wedding or similar ceremony. Children under the age of 18 are the complete responsibility of the Client and their guests. Children must be in close proximity to parents or guardians at all times.

Question 22

Can I decorate the venue?

Accepted Answer

We know that is important and special that your wedding has the décor and feel that you are striving for. We require that all decorations be approved by our event team prior to the event. We do not allow nails, tacks, staples, glue or tape to be used at our venue. No rice, birdseed, confetti, glitter or pyrotechnics may be used for the wedding or farewell reception. Bubbles and sparklers are permitted. Sparkler use must include a metal receptacle with water or sand for disposal. Sparklers may not be used within 100 feet of the vines.

Hardware Hills Vineyard

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The Winery at Hardware Hills Vineyard

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The Winery at Hardware Hills Vineyard

The Winery at Hardware Hills Vineyard

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